Vendors
Vendor and manufacturer management
A manufacturer is not just a contact. Capacity, MOQ, lead time, certifications, and the SKUs they can make decide whether a launch date is real.
The vendor record
Legal name, GST and PAN where you store them, address, payment terms, bank details, agreements, and a performance note. Bank details and tax identifiers are confidential. Access follows the same permission model as the rest of finance.
Manufacturers add capability, minimum order, lead time, and the products they produce. A product can point at the manufacturer without copying the catalogue into the vendor's folder.
From request to receipt
A purchase request is approved on thresholds the company sets: for example a manager under one amount, finance above it, a director above that. The amounts are data. They are not written into the code as your policy.
The approved request becomes a purchase order, then a goods receipt, then a vendor invoice, then a payment. Each document keeps its number. Stock moves on the receipt, not when someone marks the order 'done' in chat.
Documents and performance
Agreements and GST certificates belong in the document vault, versioned, with an expiry when the certificate has one. A renewal reminder is a date on the record, not a memory.
Vendor management ships with the procurement phase. Use the contact form if you want that phase scoped to your current makers and buying process.